Rehearsal Coordinator

REHEARSAL COORDINATOR and ADMINISTRATIVE ASSISTANT

The Young Women’s Choral Projects of San Francisco seeks a part-time rehearsal coordinator
and administrative assistant. The employee is an integral part of YWCP’s small administrative
team, assisting YWCP at all rehearsals and self-produced concerts.

THE ORGANIZATION:
The Young Women’s Choral Projects of San Francisco, led by Interim Artistic Director Dr.
Martín Benvenuto, is recognized as a world-class choral organization for young women.
Founded in 2012 by Dr. Susan McMane, YWCP includes six levels of choral experience for
young women ages 4-18 from across the San Francisco Bay Area. The mission of YWCP is to
transform the lives of young women through exceptional artistry in choral performance, and to
bring the expressive power of their music to the community, the nation, and the world. Through
YWCP, participants of richly diverse socio-ethnic backgrounds find their voices as singers,
artists and women in a nurturing environment that empowers them to achieve artistic and
personal excellence. YWCP produces approximately six concerts each season in the Bay Area
and sings regularly with professional ensembles such as San Francisco Symphony. More
information about the organization can be found at www.ywcp.org.

Rehearsals for the ensembles are held at Calvary Presbyterian Church, 2515 Fillmore Street in
San Francisco. This position reports to YWCP’s Managing Director, and works directly with our
young choristers.

DUTIES:
1. Prepare the rehearsal rooms before rehearsals (Sunday, Tuesday and Wednesday
afternoons)
2. Check-in choristers at rehearsals and be a staff presence in the building:
    Sundays 2:30-6:15pm 3 times a month, and 1:30 – 6:15pm once a month
    Tuesdays 3:30-5:45pm
    Wednesdays 3:30-9:15pm
3. Communicate with parents regarding all absences and tardies and send memos and
general emails when needed
4. Keep attendance records for all choruses online
5. Be present as an assistant at all self-produced dress rehearsals and concerts
6. Help with special event setup, clean up and logistics
7. Help coordinate large mailings with volunteers
8. Help secure volunteers for various tasks
9. Help at in-person auditions 3 times a year
10. Help with other administrative tasks, as projects come up
11. Attend occasional Zoom staff meetings (Tuesdays 11:00-12:30) as requested.

HOURS: Average 14 hours a week (concert and event weeks will require extra hours)
On-site schedule:
Sundays 2:30-6:15pm 3 times a month, and 1:30 – 6:15pm once a month
Tuesdays 3:30-5:45
Wednesdays 3:30-9:15pm

Concert dates: 2022: December 9, December 10, 2023: March 11, June 10, plus others
TBD.

Other hours will be worked flex-time, off-site.
This is hourly employment, mid-August to June.

SKILLS NEEDED:

• Love of children and music
• Professional demeanor
• Attention to detail
• Basic computer skills
• Physical ability to set up rehearsal rooms including moving bulky items up and down four steps
• Helpful spirit and good people skills
• Self-motivated with good organizational skills
• Ability to manage volunteers with kindness and respect

SALARY: $21/hour
HOW TO APPLY: Send a cover letter and resumé to [email protected]. Please put “Rehearsal Coordinator” in the subject of the email.