Executive Director

The Executive Director (ED) provides the leadership necessary to set and achieve

the Vallejo Symphony’s financial, institutional, and community engagement goals.

The ED oversees general operations of the VSO, providing institutional support in

the areas of board development, fundraising, audience development, community

outreach, and strategic planning. With the Music Director, the Executive Director

represents the VSO’s public face. The Executive Director reports to the Board

President or her/his designee.

Minimum qualifications:

Bachelor’s degree.

Three to five years’ relevant experience.

Duties and Responsibilities:

Strategy and Planning

• Assist and participate in a Board of Directors led development and

implementation of a strategic plan for the orchestra that supports the artistic,

financial, and public relations objectives of the organization.

• Develop and implement current and long-range administrative and

personnel planning to ensure that the organization is effectively structured

and staffed competently.

Board of Directors

• Advise the Board on matters within the ED’s scope of responsibilities to

promote the efficient operation of the orchestra and the delivery to the

public of the services the VSO was chartered to provide.

• Serve as ex-officio member of all Board committees.

• Attend all meetings of the Board and Executive Committee; prepare and

present reports for each Board and Executive Committee meeting and for

other committee meetings as required.

• Working with the Nominating Committee, help to identify and recruit

qualified candidates for Board Membership; assist with new member

orientation.

Volunteer Management

Recruit and manage a corps of volunteers to assist in projects as needed
Assist volunteers as necessary to help ensure their success
and ensure that they are adequately thanked.

Fund Raising and Development/External Relations

• Assist Board and President in fund-raising activities, including annual fund

drive, corporate sponsorships, special events, endowment campaigns,

planned giving program, and identification and cultivation of donors.

• Prepare, submit and follow up on grant applications and reports to

foundations, corporations, and government agencies.

• Ensure that all contributions and other support are acknowledged as may be

required by law and as is otherwise appropriate; maintain accurate and

complete records of financial contributions and other substantial support.

• Ensure effective communications with the VSO’s partners and constituencies:

volunteer groups, other arts organizations, public agencies, government

agencies, and the general public to achieve the mission of the orchestra.

Artistic Administration

• Although the MD is ultimately responsible for artistic vision and

programming, the Executive Director is expected to collaborate with and

assist the MD with implementation.

• At the direction of the MD and Board, negotiate and execute individual

contracts for Concertmaster, Guest Conductors and Guest Artists.

• Serve as principal staff spokesperson/liaison to the orchestra for policy

issues and non-artistic matters, including pay scales, recording agreements,

work conditions, and contractual agreements.

Concert Production and Promotion

• Develop necessary promotional material for the season and individual concerts within Board-approved budgetary restrictions. Oversee subscription campaigns.

• Collaborate with MD and Board to develop an annual master plan and

timeline for orchestra operations, including concert dates, rehearsal schedules,

special events, and audience development. Direct implementation of this master plan.

In consultation with the MD, seek and obtain new opportunities for

performances by the orchestra and its ensembles.

• Negotiate and execute concert hall leases and rental contracts for other

concert spaces as required.

• Working with the Board and volunteers, coordinate the timely creation of a

program for each concert, including advertisements.

• Secure required equipment, instruments, licenses, and permits for each

concert.

• Attend and support rehearsals, as needed, and all concerts.

• Supervise Patron Services Associates

Finance

• Work with the Treasurer to manage the daily financial operations of the

orchestra, such as gathering and depositing donations, paying bills, accounts payable and receivable, etc.

• Work in conjunction with the Treasurer and Accountant to ensure that

accurate books of accounts are maintained; maintain bank accounts as

directed by the Board.

• With the Treasurer prepare annual operating budgets. Monitor

and authorize expenditures in accordance with approved budget and Board

authority; prepare updated projections based upon actual income and

expense activity.

• Review monthly financial statements with Treasurer, including cash flow

projections, for presentation to the Board for its review and approval and .

.• Ensure that grants are spent in accordance with grant guidelines and that all

reporting requirements are met.

Administrative

• Maintain the business office of the organization and oversee management of

administrative functions.

• Oversee equipment purchase, supplies, etc. according to budget and approval

procedures.

• Maintain adequate insurance to protect the orchestra’s assets/property.

• Recruit, select, and supervise administrative staff. Promote, discipline, and

terminate in accordance with legal requirements and Board policy

• Ensure that all employer responsibilities are met and that the organization is

in compliance with all state, local, and federal laws.

• Prepare and revise job descriptions and employment policies per Board

approval.

• Maintain and approve payroll records for administrative and artistic staff.

Education

• Oversee the Composer-in Residence program, Sound Explorers

• Serve as liaison to public and private schools in planning school programs

The Executive Director (ED) provides the leadership necessary to set and achieve